Community spirit is alive and well in East Gippsland, every weekend you can find a bustling market, sporting event or festival.

East Gippsland Shire Council plays a major role in supporting, approving and delivering over 200 events each year. Through events, Council is committed to promoting our region, supporting tourism and encourage connected communities.  We look forward to hearing from organisations and groups about your next event.

Contact your Event Officer via email or call 03 5153 9500

Register your event with DDHS' COVIDSafe events

All public events, whether in a venue or outdoors, must register their event with DHHS.

Events are categorised into one of 3 tiers, depending on level of risk and number of attendees.

Events up to 1,000 people (Tier 3) will need to complete and register a COVIDSafe Event Checklist.

Events with 1,000 to 7,500 people (Tier 2) will need to complete and register a COVIDSafe EventPlan.

Events with more than 7,500 people (Tier 1) will need to complete and register a COVIDSafe Event Plan and will require approval to proceed from DHHS.

For more information, visit the Victorian Government's Coronavirus Public Events website.

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Events Calendar

To find out what major events are happening in East Gippsland visit the What's On Calendar.

Want to list your event for free on Visit East Gippsland? Register your event with Australian Tourism Data Warehouse (ATDW) and your event will automatically be listed on Visit East Gippsland’s What’s On, as well as other tourism websites and other media opportunities.

For tips and a how to guide to register with ATDW, go to Destination Gippsland Listing with ATDW, and ensure you are registered and benefit from the marketing opportunities ATDW offers.  

Need to know more? Contact East Gippsland Marketing Inc.

Will my event need a permit?

Public events held on public land require the completion of the Initial Event Permit Advice Form, submitted at least three months before your event.

At a minimum, all event permit applications will need:

  • Copy of current public liability insurance
  • Risk Management Plan which identifies your event's risk and outlines how you plan to manage potential risk (see available template below)
  • Site Plan showing the layout of your event
  • either your COVIDSafe Event Checklist or COVIDSafe Event Plan

Depending on event activities, other considerations include:

  • Traffic Management Plan and permit from VicRoads for road closures
  • permission or permit from other land managers such as Gippsland Ports, DELWP or Parks Victoria
  • permission or permit from emergency services such as Police or CFA

Public events held on roads or Council land without a permit will be penalised 20 Penalty Units.

If you need helpwhen filling out the form, contact events@egipps.vic.gov.au.

Event Planning Guide A-Z and Other Resources

We have an Events Concierge who is committed to helping organisations and groups develop, plan and implement successful and safe events. We also provide specialist advice to facilitate and support events that attract visitation and contribute to developing East Gippsland into a major event destination.

You will find a range of resources below which will help you plan and execute a successful event.

Event Management


Application Forms

Other Resources

Business Events

Business done different. Take your business event to East Gippsland and promise your delegates a memorable and unique experience.

Host your event in Bairnsdale and enjoy comfort and attractions, choose Lakes Entrance or Mallacoota for a picturesque beachfront setting, or head inland and seclude yourself in the lush greenery and rugged mountain ranges of the Snowy River or the Alpine High Country.

From purpose build conference venues, to cosy farm style spaces and elegant function centres, East Gippsland offers versatile venues anywhere from 10 to 300 delegates, accommodating corporate functions, intimate retreats, through to venues with up to 75 bedrooms, conference facilities and catering on site.

East Gippsland is the place where conference breaks are mindful, delegates are energised, and business events are more natural with less stress.

Contact Council Business Events

Visit the Visit East Gippsland website for more information.

What Grants are Available for Events?

The Council Community Grants Program aims to support groups and organisations with projects with two funding rounds a year.  There are two funding programs suitable for events - Community Grants and Arts and Heritage Grants.  

RADES program is exclusively focussed on events that bring economic benefit to the region and can show a level of innovation and creativity towards new experiences and opportunities within the community.  Events can apply up to $10,000 for up to 3 years.

For further information, please see Council Grants.

See Grant Guru information below.

What Sites are Available for Events in East Gippsland?

There are many public open spaces, community halls, parks and foreshores available for community events.  East Gippsland is also home to incredible natural assets such as our lakes, rivers, mountains and forest reserves which are ideal locations for outdoor adventure sporting events.

To discuss possible locations for your event, please contact your Events Officer.

Council also controls the historic Bairnsdale Rotunda, Bairnsdale Nicholson Mall, Lakes Entrance Rotunda, our regional libraries and other facilities. To make a booking contact Council.

East Gippsland Grants Guru

We are excited to partner with Grant Guru to provide the ‘East Gippsland Grant Finder’ to all local businesses, community groups, not-for-profits and individuals. This site provides a comprehensive list of grant and funding opportunities available to you from many sources including; State and Federal Government, corporate and philanthropic.

Our free service means you will never miss a grant opportunity again.

You can register to receive email alerts for new grants, save your favourites and access tips to help you apply for grants.

For more information, visit the East Gippsland Grant Guru portal.

Grant opportunities offered by East Gippsland Shire Council including Community Grants, Arts and Heritage Grants, and Regional and District Events Sponsorship (RADES) can be found on our community grants page.

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This page was last published on: 
Friday, June 4, 2021