To find out what major events are happening in East Gippsland visit the What's On Calendar.

Want to list your event for free on Visit East Gippsland? Register your event with Australian Tourism Data Warehouse (ATDW) and your event will automatically be listed on Visit East Gippsland’s What’s On, as well as other tourism websites and other media opportunities.

For tips and a how to guide to register with ATDW, go to Destination Gippsland Listing with ATDW, and ensure you are registered and benefit from the marketing opportunities ATDW offers.  

Need to know more? Contact East Gippsland Marketing Inc.

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Public events held on public land require the completion of the Initial Event Permit Advice Form, submitted at least three months before your event.

At a minimum, all event permit applications will need:

• Copy of current public liability insurance
• Risk Management Plan which identifies your event's risk and outlines how you plan to manage potential risk (see available template)
• Site Plan showing the layout of your event

Depending on event activities, other considerations include:

• Traffic Management Plan and permit from VicRoads for road closures
• Permission or permit from other land managers such as Gippsland Ports, DELWP or Parks Victoria
• Permission or permit from emergency services such as Police or CFA

Public events held on roads or Council land without a permit will be penalised 20 Penalty Units.

If you need help when filling out the form, contact events@egipps.vic.gov.au

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We have an Events Concierge who is committed to helping organisations and groups develop, plan and implement successful and safe events. We also provide specialist advice to facilitate and support events that attract visitation and contribute to developing East Gippsland into a major event destination.

You will find a range of resources below which will help you plan and execute a successful event.

Event Management

• Event Planning Guide A to Z 

Templates

• Risk and Emergency Management Plan Template
• Waste Management and Waste Wise Events Guide
• Event Planning Checklist
• Event Marketing Plan Template
• Site Plan Checklist
• Alcohol Management Plan Template

‍Leveraging Events Toolkits

• Leveraging Events - Toolkit for Businesses
• Leveraging Events - Toolkit for Community Groups
• Maximising Benefits from Events - Toolkit for Event Organisers

‍Application Forms

• Council application for permit to erect a temporary advertising sign on a roadside
• Council application for temporary road closure permit‍
• Department of Environment, Land, Water and Planning (DELWP) application for events on DELWP managed land
• Gippsland Ports application for waterway activity permit
• VicRoads application for events requiring road rules exemptions on major roads
• Victoria Police application for highway permit application for foot or bike race events

Other Resources

• Work Safe Victoria Advice for Managing Major Events Safely
• Smoke Free Dining, Events Factsheet
• Waste Wise Events Toolkit

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Our Event Management Toolkit, below, is a one-stop shop for event organisers – providing the information you need on event planning, sponsorship, grants, coordinating volunteers and staff, how to run committee meetings and post-event reviews and surveys.

You will find a range of event-related resources below, including templates and checklists, which will help you plan and execute a successful event.

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Post-event Review

1.    Post-event Review Checklist

2.    Visitor Survey

3.    Sponsor Survey

4.    Stakeholder Survey

5.    Debrief Meeting Agenda

6.    Comprehensive Post Event Report

Strategic Planning

1.    Event Strategy

2.    Operations Manual

Event Planning

1.    Macro Executive Timeline

2.    Meeting Agenda-12month

3.    Committee Structure, Responsibilities & Checklist

4.    Meeting Notes

Event Team

1.    Event Coordinator Position Description

2.    Volunteer Briefing

3.    Volunteer Recruitment Tips

4.    Volunteer Roster

Finance

1.    Budget Template

2.    How to Use the Budget Template

Sponsorship

1.    Sponsorship Tracker How to Use Guide

2.    Sponsorship Tracker

3.    Sponsorship Prospectus and Agreements

4.    Mastering Regional Sponsorship

Grant Funding

1.    Grant Funding Tracker

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Marketing

1. Ideal Attendee Persona

2. Media Famil Itinerary Example 1

3. Media Famil Itinerary Example 2

4. Media Famil Itinerary Example 3

5. Marketing Action Plan

6. Website Design Checklist

7. Websites where you can list your event for free

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Risk and Operations

1. Approvals and Licenses Required for Events

2. Event Management Plan

3. Risk Management Plan

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Logistics and Preparation

1. Event Delivery Run Sheet Template

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Take your business event to East Gippsland and promise your delegates a memorable and unique experience.

• Host your event in Bairnsdale and enjoy comfort and attractions;

• Choose Lakes Entrance or Mallacoota for a picturesque beachfront setting; or

• Head inland and seclude yourself in the lush greenery and rugged mountain ranges of the Snowy River or the Alpine High Country.

From purpose-built conference venues, to cosy farm-style spaces and elegant function centres, East Gippsland offers versatile venues anywhere from 10 to 300 delegates, accommodating corporate functions, intimate retreats, through to venues with up to 75 bedrooms, conference facilities and catering on site.

East Gippsland is the place where conference breaks are mindful, delegates are energised, and business events are more natural with less stress. To see what East Gippsland has to offer, please see Business Done Different.

Contact Council Business Events

Visit the Visit East Gippsland website for more information.

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Our Community Grants Program aims to support groups and organisations with projects with two funding rounds a year.

There are two funding programs suitable for events:

• Community Grants
• Arts and Heritage Grants

For further information, please see Council Grants.

Also available is Grant Guru, a one-stop shop comprehensive grants database.  You can create your own login and develop a grants profile or just search for a grant suitable for you.

For more information, visit the East Gippsland Grant Guru portal.

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There are many public open spaces, community halls, parks and foreshores available for community events. East Gippsland is also home to incredible natural assets such as our lakes, rivers, mountains and forest reserves which are ideal locations for outdoor adventure sporting events.

To discuss possible locations for your event, please contact your Events Officer.

Council also controls the historic Bairnsdale Rotunda, Bairnsdale Nicholson Mall, Lakes Entrance Rotunda, our regional libraries and other facilities.

To make a booking, contact Council.

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