Events held on public land require the completion of the Initial Event Permit Advice Form. If you require assistance when filling out the form please contact council's Events Unit. All forms should be submitted at least three months before your event.

At a minimum, all event permit applications will need:

• Copy of current public liability insurance
• Risk Management Plan which identifies your event's risk and outlines how you plan to manage potential risk (see available template below)
• Site Plan showing the layout of your event
• either your COVIDSafe Events Checklist or COVIDSafe Events Plan (see Public Events Framework)

‍

Depending on event activities, other considerations include:

• Traffic Management Plan and permit from VicRoads for road closures
• permission or permit from other land managers such as Gippsland Ports, DELWP or Parks Victoria
• permission or permit from emergency services such as Police or CFA

‍

For all your information on the above and more, with helpful tips on running an event, please view our Event Planning Guide A to Z.

• Event Planning Guide A to Z  
• Example Template Risk and Emergency Management Plan
• Department of Environment, Land, Water and Planning (DELWP) Catchment Management Consent Application
• Work Safe Victoria Advice for Managing Major Events Safely
• Smoke Free Dining, Events Factsheet
• Example Events with Alcohol Management Plan
• Event Emergency Management Planning Guide
• Example Event Planning and Budgeting Template
• Event Marketing Plan Template
• Waste Wise Events Toolkit

The Council Grants Program has three streams for funding, Community Grants, Arts and Heritage Alliance, and Regional and District Events Sponsorship. For further information, please see Council Grants. Council can advise whether your project or event might be eligible for State or Federal Government funding or grants.

‍

Council controls facilities across the region that can be booked to host an event. These include the historic Bairnsdale Rotunda, Bairnsdale Nicholson Mall, Lakes Entrance Rotunda and our regional libraries and other community facilities. To make a booking contact Council.

‍