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Planning an Event


Good news for events

From 23 November 2020, The Victorian Government released the Public Events Framework to help get events happening again.


The Public Events Framework guides users through the changes that events now go through to be able to operate, categorising events into different tiers and approvals.  Please visit the Victorian Government's Coronavirus Public Events website for your copy.

 If you are considering running an event in East Gippsland, please contact your events officer on 5153 9500 or email us at events@egipps.vic.gov.au to discuss. 



This page contains a variety of information to assist events organisers:

1. Event Permit Application - Does your event need a permit?


Events held on public land require the completion of the Initial Event Permit Advice Form. If you require assistance when filling out the form please contact council's Events Unit. All forms should be submitted at least three months before your event.


If you prefer to fill out an on-line event permit application form, click here.


At a minimum, all event permit applications will need:

  1. Copy of current public liability insurance
  2. Risk Management Plan which identifies your event's risk and outlines how you plan to manage potential risk (see available template below)
  3. Site Plan showing the layout of your event
  4. either your COVIDSafe Events Checklist or COVIDSafe Events Plan (see Public Events Framework)

Depending on event activities, other considerations include:

  • Traffic Management Plan and permit from VicRoads for road closures
  • permission or permit from other land managers such as Gippsland Ports, DELWP or Parks Victoria
  • permission or permit from emergency services such as Police or CFA

For all your information on the above and more, with helpful tips on running an event, please view council's Event Planning Guide A to Z.  


2. Templates and Support Material for Events

3. Council Grants Program - Get funding from council for your event

The Council Grants Program has three streams for funding, Community Grants, Arts and Heritage Alliance, and Regional and District Events Sponsorship. For further information, please see Council Grants. Council can advise whether your project or event might be eligible for State or Federal Government funding or grants.


4. Book a Council Facility for Your Event

Council controls facilities across the region that can be booked to host an event. These include the historic Bairnsdale Rotunda, Bairnsdale Nicholson Mall, Lakes Entrance Rotunda and our regional libraries and other community facilities. To make a booking contact Council.


Contact for Assistance

For assistance or advice regarding any of the above topics, email or contact Council.


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