Tenders

East Gippsland Shire Council has moved the tender process to a new eTender portal.

Tender  Process

1. Tender documents are compiled and approval is received to proceed to tender.
2. Advertising commenced (usually 4 weeks duration between commencement of advertising and closing date)
3. Tender documents are available electronically via Council's website or hard copy from Mechanics Street/Lakes Entrance Library Business Centre, Lakes Entrance.
4. A Pre-tender meeting is held to discuss details of the tender, usually mid-tender period (where applicable).
5. Tenders close at 12.00 pm on date specified.   All tenders must be in the Tender Box at the Bairnsdale Business Centre, 273 Main Street, Bairnsdale on or before that time / date.
6. The Tender box is cleared and tenders are opened. Details of each tender are entered into Council’s tender register.
7. Tender evaluations held.
8. Contract staff compile an evaluation report and recommendation.
9. A recommendation is presented to Council/Chief Executive for approval. Where the value of tender is under $150,000 (for goods and services) and under $200,000 (for works) Chief Executive has delegate power to award contract. Where the value of the tender is in excess of those thresholds, Council approval is required.
10. Successful and unsuccessful tenderers notified of the outcomes of the recommendations.
11. Contract documents are compiled and issued to the successful tenderer for execution.
12. Contracts are signed and sealed by the successful contractor and subsequently executed by Council.
13. A copy of the contract is returned to the successful contractor for retention.