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Council Policies

This page lists current East Gippsland Shire Council Policy documents.

 

Access to Information (Corporate Records) Policy

This policy determines the availability and conditions of access to all records held by East Gippsland Shire Council (EGSC). 

The policy does not relate to processes for accessing documents under Freedom of Information applications. Freedom of Information requests should be referred to the Governance Officer via the application form (refer to the 'Find a Form' page of this website).

 

Access to Information (Corporate Records) Policy 2014

 

Annual Allocations Policy for Committees of Management over Recreation Reserves, Facilities and Community Halls

This policy provides the basis for the equitable allocation of resources to eligible Committees of Management over recreation and community facilities throughout East Gippsland Shire.

 

Annual Allocations Policy 2013 (PDF 45KB)

  

Asset Management Policy

This policy provides the strategic direction to manage all of Council’s existing and future physical assets efficiently and effectively.

  

Asset Management Policy 2013 (PDF 60KB)

   

Citizen Response Policy

This policy provides guidance to Council Staff in responding to citizen requests in a timely and effective manner.

This policy defines Council timelines/practices and protocols to be followed by staff when responding to citizen requests.

 

Citizen Response Policy 2013 (PDF 47KB) 

Citizen Response-Complaints Resolution Procedure - 2013 (PDF 53KB) 

 

Coastal Inundation and Erosion Planning Policy

This policy provides Council with a framework for a consistent approach to the consideration of applications for land use and development in Gippsland Lakes townships whilst conforming to State Planning Policy which requires Council to plan for and manage the potential impacts of climate change.

 

Coastal Inundation and Erosion Planning Policy 2014 (PDF 97KB)

 

Community Engagement Policy

Council is committed to the flow of information to and from community and this policy outlines the framework of processes and principles we will utilise to support engagement practices.

 

Community Engagement Policy 2013 (PDF 93KB)

 

Compliance Policy

East Gippsland Shire Council is responsible for enforcing the provisions of a wide range of legislation providing for the safety, health and amenity of the community.  Council is committed to effective compliance activities and the role of this document is to provide a framework for enforcement action undertaken by Council which sets out the enforcement rationale, objectives, priorities and intended outcomes in achieving Council’s legislative requirements and strategic objectives.

 

Compliance Policy 2014 (PDF 36KB)

 

Councillors Support and Expenses Policy

Section 75B of the Local Government Act 1989 requires Councils to adopt and maintain a policy in relation to the reimbursement of expenses for Councillors and members of Council committees.

The policy must be consistent with the types of Councillor out-of-pocket expenses prescribed by the State Government that must be reimbursed and the procedures to be followed by Council in relation to the reimbursement of expenses.

Councillors Support and Expenses Policy (PDF 316KB)

 

East Gippsland Shire Council Livestock Exchange Consultative Committee Terms of Reference 

These Terms of Reference establish the guiding principles for the operation of the East Gippsland Shire Livestock Exchange Consultative Committee together with its structure, objectives and reporting protocols.

EGSC Livestock Exchange Consultative Committee Terms of Reference and Charter 2016 (124kb)

 

East Gippsland Shire Council Marina Consultative Committee Terms of Reference 

This document sets out the structure and Terms of Reference to guide the East Gippsland Shire Council Marina Consultative Committee (MCC).

 

EGSC Marina Consultative Committee Terms of Reference 2016 (121kb)

 

East Gippsland Shire Council Economic Development Advisory Board Terms of Reference

The Economic Development Advisory Board Terms of Reference establishes the guiding principles on how the Economic Development Advisory Board will operate, its structure, objectives and reporting protocols.

EGSC Economic Development Terms of Reference and Charter 2016 (156kb)  

   

Footpath Trading Policy

This policy and supporting procedure provides a framework for the sustainable use and management of our roads, road related areas and public spaces.  This policy facilitates footpath trade which does not obstruct pedestrian access or create an unsafe or unsightly environment within the East Gippsland Shire.

 

Footpath Trading Policy 2013 (PDF 36KB)

Footpath Trading Procedure 2013 (PDF 162KB)

 

Fraud and Corruption Control Policy

East Gippsland Shire Council promotes a culture where all fraudulent and corrupt activities once noticed or legitimately suspected are reported, investigated and resolved in a timely and fair manner. We actively encourage any person to report suspected incidents of fraud and corruption affecting our organisation.

 

Fraud and Corruption Control Policy 2015 (PDF 40KB)

 

Information Privacy Policy

This policy ensures that East Gippsland Shire Council through its Councillors, employees, volunteers, contractors and service providers / service partners are aware of and comply with the provisions of the Information Privacy Act 2000.

 

Information Privacy Policy 2013 (PDF 40KB)

  

Investment Policy

This policy provides a framework to ensure that Council optimises it's return on investment of surplus funds, whilst minimising the exposure to risk of public revenue.

  

Investment Policy 2016 (47KB)

    

Municipal Election Caretaker Policy

This policy seeks to provide an environment for holding Council Elections that is open and fair to all candidates.

This policy establishes a series of "caretaker" practices/protocols which aim to ensure that actions of the current Council do not bind an incoming Council and limit its freedom of action.

 

Municipal Election Caretaker Period Policy 2016 (PDF 40KB)

  

Planning Compliance Policy

This policy aims to ensure that East Gippsland Shire Council, meets its responsibility under the Planning and Environment Act 1987, to efficiently administer and enforce the East Gippsland Planning Scheme.

   

Planning Compliance Policy 2013 (PDF 38KB)

  

Private Planning Scheme Amendment Policy

Compliance with this policy will ensure that private planning scheme amendments do not create a financial burden on the citizens of East Gippsland Shire.

   

Private Planning Scheme Amendment Policy 2013 (PDF 47KB)

 

Procurement Policy

Council is committed to the effective procurement of goods, services and works in a manner that will meet its corporate goals, objectives and legislative requirements under the Local Government Act 1989 and will achieve best value outcomes. The policy provides a framework that will ensure Council’s procurement procedures and processes conform to section 186 of the Local Government Act and a competitive process is conducted prior to the purchase of any goods and services or carrying out of works.  

 

Procurement Policy 2016 (PDF 42KB)

  

Protected Disclosure Policy

East Gippsland Shire Council is committed to ensuring transparency and accountability in the workings of Council and compliance with the Protected Disclosure Act 2012 (formally known as the Whistleblowers Protection Act).  This Policy and supporting Procedure facilitate the making of disclosures regarding improper conduct by public officers and public bodies and supports the making of disclosures that reveal corrupt conduct, conduct involving a substantial mismanagement of public resources, or conduct involving a substantial risk to public health and safety or the environment.

 

Protected Disclosure Policy (PDF 264KB)

Protected Disclosure Procedure (PDF 327KB)

 

A disclosure relating to a Councillor must be made to the Victorian Ombudsman or to the Independent Broad-based Anti-Corruption Commission (IBAC), refer to contact details below.

 

Victorian Ombudsman

Website: www.ombudsman.vic.gov.au

Telephone: 03 9613 6222 or 1800 806 314

  

IBAC

Website: www.ibac.vic.gov.au

Telephone: 1300 735 135

 

Public Space Closed Circuit Television Surveillance Policy

The primary purpose for installing closed circuit cameras is to discourage and detect unlawful behaviour in and around EGSC property and in public places, resulting in enhanced safety and security for citizens and assets within East Gippsland Shire.

This Policy and supporting Code of Practice will ensure that EGSC’s CCTV Program operates fairly, within applicable legislation, only for the purposes for which it is established and with due regard to the privacy and human rights of individual members of the public and EGSC employees.

 

Public Space Closed Circuit Television Surveillance Policy 2014

Public Space Closed Circuit Television Surveillance Code of Practice 2014

 

Public Space Closed Circuit Television Surveillance 2016 Annual Review Report

 

Rental Policy for Council owned and Crown managed land

This Policy outlines the principles to be applied to the leasing and licencing of non-residential Council owned land and land managed by Council on behalf of the Crown within the East Gippsland Shire.

 

Rental Policy for Council owned and Crown Managed Land 2017 (43KB)

 

Risk Management Policy

This policy establishes the foundation for a consistent, proactive and measurable approach to effective risk management across all Council assets, operations and strategies.  Implementation of this policy will encourage the identification and treatment of potential risks, facilitate the safe and effective delivery of Council objectives, and enhance Council’s corporate image as a professional, responsible and ethical organisation.

 

Risk Management Policy 2017 (42KB)

  

Sale of Council Land Policy

This policy aims to ensure that the sale of Council owned land is subject to a fair and transparent process in accordance with this policy and relevant legislation.

 

Sale of Council Land Policy 2013 (PDF 26KB)

  

Special Charge Scheme Policy

Council is committed to the improvement of infrastructure and services to the community, and this policy is designed to assist Council and members of the community in providing 'special benefit' infrastructure such as roads, kerb and channel, drainage, footpaths, bridges and relocation of services.

 

Special Charge Scheme Policy 2013 (PDF 72KB)

 

Timber Encouragement Policy

East Gippsland Shire Council recognises the importance of the timber manufacturing and forestry products industries to our local community and the wider Gippsland region. 

This policy aims to encourage the use of timber as Council’s preferred material for the construction and fit out of Council buildings and infrastructure, wherever possible and appropriate.

Timber Encouragement Policy 2016 
 

Waste Services Policy

East Gippsland Shire Council aims to ensure that waste services are delivered in a fair, equitable and effective manner. This policy and procedure set out objectives and actions to ensure that EGSC’s legislative and strategic requirements are maintained.

 

Waste Services Policy 2014 (PDF 276KB)

Waste Services Procedure 2014 (PDF 387KB)

  

Workplace Health and Safety Policy

This policy outlines the principles underpinning Council’s commitment to ensuring a safe and healthy workplace for all employees, contractors and members of the public.

 

Workplace Health and Safety Policy 2017 (PDF 177KB) 

 

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